Procurement

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Galway County Council acquires goods, services and works across a range of values, from stationery to high value construction projects. There are a number of procurement policies and procedures that must be followed depending on the value of Contract from low to National and EU Value thresholds. As the contract value increases, the procurement process becomes more formal and detailed.

The Procurement Section in the Finance Department has a coordinating role in ensuring that there is an organisational focus on good practice in procurement and procedures in place will achieve value for money and ensure a high standard of openness, transparency and compliance with all relevant public procurement guidelines and legislation.

The Council has a procurement plan to identify opportunities for collaboration and proactive participation in public procurement initiatives including utilising National and Regional Contracts.

Corporate Procurement Plan 2020-2022

 

Useful Links:

• The Office of Government Procurement

          Phone Number: 1890 213 414

          E-mail: support@ogp.gov.ie Website: www.procurement.ie

• Construction Procurement

          Website www.constructionprocurement.gov.ie

• eTenders

          Website: www.etenders.gov.ie

• Supply Gov

          Website: www.supplygov.ie

 

Frequently Asked Questions:

Where can I find Recent Contracts Awarded?

Contracts awarded over €25k.

www.etenders.gov.ie and http://ted.europa.eu

 

Where can I find Recent Contracts Awarded?

Contracts awarded over €10k for ICT and over €25k for other Contracts are published on www.etenders.gov.ie and http://ted.europa.eu

 

How do I initiate business with Galway County Council?

Register appropriately with www.eTenders.gov.ie and www.SupplyGov.ie; then you will receive notification when tenders are advertised.

 

Where does Galway County Council advertise its tenders?

Primarily on eTenders (www.etenders.gov.ie)

It is a government requirement that the organisation’s aggregate spend of over €25,000 on goods and services; €50,000 on works; €10,000 on ICT are advertised on eTenders. If the spend is €214,000 on goods and services; €5,350,000 on works, they are also advertised in the OJEU (Official Journal of the European Union) via eTenders.

Galway County Council participates in national level procurement arrangements that are advertised on eTenders by;

• The Office of Government Procurement (OGP)
• SupplyGov under the auspices of Kerry County Council and regional arrangements

So, to find what Galway County Council is tendering, it is important that suppliers register appropriately with www.etenders.gov.ie and www.supplygov.ie

 

How do I register for eTenders?

Go to the ‘Supplier Company Registration’ tab down the left-hand side of the home page www.etenders.gov.ie and follow the instructions.

You need to select all the classification codes that your company is interested in, so that you receive notification of relevant tenders as they are advertised.

If you need assistance in registering please contact the eTenders helpdesk at etenders@eu-supply.com Tel: 021 243 92 77

 

How do I register for Supplygov?

SupplyGov is a procurement system which facilitates the Local Authorities and other state agencies to run mini tenders (from frameworks that have already been advertised on eTenders). It primarily deals with categories relating to Plant Hire; Minor Building & Civil Works and related training.

SupplyGov.ie has two sections:

1)     Requests for Tenders (RFTs) - Requests for Tenders are mini competitions run under Frameworks and

2)     Requests for Quotations (RFQs)these are for under €25,000 aggregate spend

Suppliers can register at www.supplygov.ie and completing the necessary checklists and documentation. All new Frameworks are published as a contract notice on eTenders, the Irish Government Portal. It is vital that you are registered on eTenders if you want notification of relevant frameworks relating to Plant Hire; Minor Building & Civil Works and related training. You cannot join an existing framework until the framework is re-advertised.

If you need assistance in registering as a supplier with www.supplygov.ie the Customer Service Helpdesk Team will assist. Phone: 076 1064020. Email: eproc@kerrycoco.ie

 

Where do I find a listing of the existing OGP national procurement arrangements?

If you use the supplier section of the homepage at www.procurement.ie you can search for existing OGP national procurement arrangements the various categories and sectors.

 

Where do I find a listing of the current SupplyGov frameworks?

Under the ‘Terms and Conditions’ tab at www.supplygov.ie

 

How do I quote for business under the €25k eTenders threshold?

In compliance with national requirements, Galway County Council is participating in national procurement arrangements as they come on stream. We are also developing our own frameworks where required. There will be fewer and fewer one-off quotation arrangements as the roll-out of frameworks continue. Any existing panels or other arrangements will be succeeded by advertised systems over time. These arrangements will be advertised on eTenders. So, another reminder, that no matter what goods or services you provide, you will receive notification if registered on eTenders with all the codes indicated if you wish to be informed.

For those goods and services, the organisation uses occasionally and come under the threshold:

Be registered with SupplyGov – requests for quotations (RFQs) for under €25,000 aggregate spend

 

What good and services can I register to supply under Quotation on SupplyGov?

To find what categories exist or might be developed under the Quotation side of SupplyGov, contact the Customer Service Helpdesk. Phone: 076 1064020. email: eproc@kerrycoco.ie

 

Contact Us:

Procurement Section,

Finance Department,

Áras an Chontae
Prospect Hill
Galway,
Eircode: H91 H6KX

 

Telephone: 091-509000

Email: procurement@galwaycoco.ie